Ava / Chief of Staff Starter
Configured around approved business knowledge and clear operating boundaries. Work is drafted for human review, with no autonomous sends or consequential writes.
Meet Ava, your managed AI Chief of Staff
More room to lead.
Less work falling through.
Most AI tools give you another application to learn. Ava Works gives you a managed AI Chief of Staff focused on executive follow-through—and a team responsible for making it useful, controlled, and reliable.
Managed executive follow-through
Keep decisions, commitments, and follow-up from falling through.
01
Executive brief and decisions queue
02
Commitment and follow-up queue
Who Ava Works is built for
Built for owner-led service businesses.
The strongest initial fit is an owner or small leadership team—often 5 to 100 employees or contractors—where communications, coordination, research, reporting, and recurring administration keep returning to senior people.
Ava Works is not self-service software or a generic chatbot. Managed AI employee is the category; Ava, your AI Chief of Staff, is the flagship service.
Our promise
You won’t be handed a box of tools and left to assemble them.
We define the job.
Start with a measurable workflow, authoritative information, and clear acceptance criteria.
We configure the employee.
Build a dedicated environment around your terminology, preferences, procedures, and permissions.
We remain accountable.
Manage hosting, monitoring, maintenance, troubleshooting, and improvement within the agreed scope.
Chief of Staff Starter
Managed Executive Follow-Through
The first engagement starts with two bounded workflows. Ava prepares reviewable work from approved sources; she does not autonomously send messages or make consequential changes.
Executive brief and decisions queue
A reviewable brief that organizes priorities, open questions, risks, and decisions that need the owner’s attention.
Commitment and follow-up queue
A reviewable queue built from approved meeting notes so commitments, owners, and next actions do not disappear.
Expand when the first workflows are reliable
What Ava can grow into
These specialist roles are an expansion catalog, not included in the Chief of Staff Starter. Each requires separate discovery, scope, permissions, acceptance tests, and approval.
Growth & Sales Coordinator
Lead response, prospect preparation, CRM hygiene, stalled-opportunity alerts, and pipeline briefings.
Client Success & Support Manager
Request triage, approved-answer retrieval, onboarding coordination, check-ins, and unresolved-item escalation.
Operations Manager
Recurring-process monitoring, project coordination, SOP upkeep, bottleneck detection, and operational reporting.
Revenue Desk
Receivables visibility, reconciliation preparation, reminder drafts, exception alerts, and cash-position summaries.
How implementation works
From qualification to managed operation.
Begin with a clear business pain, prove the exact workflow, and expand only when reliability and measurable value are established.
- 01
Find the repeated work
Identify the communication, coordination, reporting, or follow-up consuming leadership time.
- 02
Define success and authority
Choose the outcome, authoritative sources, permissions, approvals, and escalation conditions.
- 03
Build the dedicated environment
Configure the employee around approved knowledge and connect only the systems the workflow needs.
- 04
Test before launch
Exercise routine, ambiguous, duplicate, failure, permission, approval, revocation, and recovery cases.
- 05
Operate and improve
Monitor reliability, maintain approved connections, correct accepted-scope issues, and review measurable value.
- 06
Expand through change control
Add workflows or integrations only through a documented scope, feasibility review, acceptance criteria, price, and authorization.
Designed for responsible execution
Human control is part of the architecture.
Consequential actions remain protected. Access is separately authorized. Incoming content is treated as information—not authority.
Dedicated
A client-specific environment with separate context, credentials, memory, and working state.
Knowledgeable
Approved procedures, templates, terminology, preferences, and decision rules—not an ungoverned data dump.
Controlled
Least-privilege access, clear escalation, and human approval for consequential actions.
Managed
Hosting, monitoring, maintenance, troubleshooting, recovery, and agreed improvements stay owned.
Recommended starting engagement
Start with the Chief of Staff Starter.
A focused 60 to 90 day validation period tests whether managed executive follow-through reduces missed decisions and follow-ups before either side commits to broader implementation.
- Executive brief and decisions queue
- Commitment and follow-up queue
- One primary interaction channel
- A dedicated private environment and approved starter knowledge
- Draft-only outputs for human review; no autonomous sends or consequential writes
- A monthly reliability and improvement review
Capabilities, pricing, integrations, support terms, and service commitments are finalized in each approved engagement.
Consulting call
Let’s identify the first workflow worth fixing.
Bring one repeated workflow that consumes leadership time, creates delays, or leaves follow-up exposed. We’ll discuss the desired outcome, the systems involved, and where human approval belongs.
What we’ll cover
- The repeated work and its current cost or friction
- The authoritative information and systems involved
- A safe, measurable starting scope
Choose a time that works for you. The calendar opens in a new tab.